Data Policies

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Preservation of your privacy is important to the Burgess Hill Heritage & History Association and we are committed to letting you know how we use your personal information and to making only responsible use of your data.

The Burgess Hill Heritage & History Association takes your privacy seriously. Your personal information will not be sold or otherwise distributed to third parties without your consent. The BHHHA is not a source of unsolicited e-mail.

What Our Privacy Notice Covers

• What information we collect from you and our lawful bases
• Why we collect this information
• Who might we share your information with
• What do we do with your information
• How long do we keep hold of your information
• How you can access the information we hold about you

What Information do we collect from you?

We process the personal data of individuals, which includes:

• names
• addresses
• telephone numbers
• email addresses

Why does the Burgess Hill Heritage & History Society need to collect and store personal data?

The BHHHA undertakes a number of voluntary activities, including:

• Promoting an interest in and the study of the history of Burgess Hill
• Presenting regular talks, events, seminars and producing historical literature
• Maintaining an active paid membership and communicating with all members
• Developing, maintaining and supporting our website

In order for us to undertake the above we need to collect personal data from you to sustain BHHHA membership, provide effective services and supply resources to members.

We have reviewed the purposes of our processing activities and selected the most appropriate and secure basis for each activity. We believe that in order to achieve our duties and voluntary objectives we have a legitimate interest to process the data for its relevant purpose, and are satisfied that there is no other reasonable way to achieve that purpose.

Our aim is not to be intrusive and we undertake not to ask irrelevant or unnecessary questions.

Who might we share your information with?

If we need to pass sensitive identifiable data on to any third parties we will only do so where there is a service need and once we have obtained your explicit consent.

For the purpose of creating a mailing list to contact members about important notices regarding their membership. Email addresses, names and phone numbers  are the only details stored.

What do we do with your information?

The information that we collect and store relating to you is primarily used to enable us to provide our membership services to you, but we may also use this information to help us to improve our services to you.

We will use this information to enable us to inform you appropriate membership activities.

How long do we keep hold of your information?

We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary. Once you are no longer a member we have to keep records for a certain amount of time, depending on the type of data that we hold. After this time, we will securely destroyed.

How you can access the information we hold about you

The Data Protection Act 2018 gives you the right to access the information that we hold about you. Should you wish to receive details on information that we hold about you please contact us via the email address on our Contact Page.

How we keep your personal information safe

We take appropriate measures to secure your personal information and protect it against unauthorised or unlawful processing, as well as against its accidental loss, destruction or damage, including:

• using secure servers to store your personal information
• using Secure Sockets Layer (SSL) software or other similar encryption technologies to encrypt confidential data in transit and at rest
• verifying the identity of individuals that access your personal information
• providing access to the minimum personal data necessary, using appropriate restrictions and making the data anonymous or unidentifiable whenever possible
• using secured storage to store your personal information in media other than electronic systems